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Williams College Employee Handbook

for Administrative Staff


About this Handbook
History of the College
Who We Are

Employee Services and Resources

ID Cards
Athletic Facilities
Campus Safety and Security
Child Care
Spouse and Partner Services
College Events and Activities
Williams College Credit Union
Information Technology
College Libraries
Taconic Golf Club
Thompson Chapel

Terms and Conditions of Employment

Work Expectations
Types of Employment
Schedules and Workweek
Breaks and Meal Periods

Employment Policies

New Employee Orientation and Onboarding
Background Check PolicyEqual Employment Opportunity Policy EEO
Affirmative Action Policy
Vacancy Review Policy and Procedure
Guidelines for Recruitment and Hiring
Employment of Family Members
Moving Expense Reimbursement
Summer Employment
Telecommuting Policy
Additional Compensation for Exempt Staff

Payroll Practices

Pay Period
Time Reports
Direct Deposit
Withholdings and Deductions
Staff Pay Calendar

General Policies and Procedures

Code of Conduct
Conflict of Interest Disclosure Form
Drug and Alcohol Policy
Guidelines for Dogs on Campus
Computing and Privacy
Sexual Misconduct Policy
Disability Policy
Employee Records
Safety Policies
Non-Smoking Policy
Travel Guidelines
Appreciation and Recognition Policy
Scientific Misconduct

Whistleblower Policy

Leave Policies

College Holidays
Vacation Time
Sick Leave for Benefited Staff
Sick Leave for Non-Benefited Staff
Bereavement Leave
Domestic Violence Leave Rights
Jury Duty
Volunteer Firefighter Policy
Weather-related Leave
Unpaid Leave
Military Leave
Small Necessities Leave Act
Family and Medical Leave Act FMLA
Parental Leave Options
Short-term Disability
Workers' Compensation
Light Duty Policy


Health Insurance Benefit

Dental Insurance Benefit
Voluntary Vision Benefit
Life Insurance
Retirement Plan
Medical Reimbursement Account MERA
Dependent Care Reimbursement Account DCRA
Tuition Reimbursement
Tuition Grant
Reduced Fees for Williams Courses
Employee Assistance Program EAP
Long-term Care Insurance
Long-term Disability Insurance
Retiree Health Insurance Benefit Plan
General Liability Insurance
Rental Housing Program
Mortgage Program
Pine Cobble Development Program

Wage and Salary

Compensation Philosophy
Overview of Salary Administration

Professional Development

Performance Evaluations
Professional Development Policy
Staff Development
Staff Recognition

Disciplinary and Grievance Policies and Procedures

Disciplinary Policy and Procedures
Grievance Procedures
Discrimination Grievance Procedures
Sexual Misconduct Investigation and Adjudication Process


Procedures for Separating
Employment References
COBRA Benefit Continuation
Unemployment Insurance

For more information contact the Office of Human Resources at 413.597.2681.