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Faculty Handbook . | . Administrative Staff Handbook . | . Support Staff Handbook

III-I   Tuition Grant Benefit Information for 2017-2018

As part of the Williams College employee benefits package, eligible employees can receive tuition support for dependents to attend a college or university. This benefit is equal to the lesser of, the tuition amount at the college/university the employee's child is attending plus any fees normally covered under the Williams tuition amount or one half of Williams' tuition for 2017-2018, the maximum Tuition Grant Benefit amount will be $26,620. If both parents work at the college, the benefit will apply to one parent.

If your dependent is planning on using the benefit during the 2017-2018 academic year either for the FIRST TIME or is CURRENTLY receiving the benefit and plans on continuing to utilize it, please complete the Annual Tuition Grant Benefit Request Form. If you have questions about this benefit, please call 597-4478 or e-mail kmaloney@williams.edu.

The Williams College Tuition Grant Plan Summary

Dependent children of benefit eligible faculty and staff at Williams College who are enrolled in accredited college programs leading to an academic degree (excluding secondary and graduate schools) are eligible for a grant that covers the tuition costs plus any fees normally covered under the Williams College tuition, up to an annual maximum dollar amount of one-half the prevailing tuition at Williams. The Tuition Grant Benefit is payable for a maximum of four years per dependent child.

The terms of the benefit are as follows:

  • The employee must be benefit eligible in a regular faculty or staff position, and must have completed five years of full-time service at Williams. Faculty members with appointments other than full-time should refer to the Faculty Handbook for eligibility.
  • The program covers children of retired, deceased, or disabled employees, subject to the five-year service requirement. If the spouse of a deceased employee remarries, the eligibility for the benefit will be reviewed.
  • In order for the child to be considered a dependent of the eligible employee, the child must meet the "qualifying child" criteria established by the IRS. The tests to determine dependency are explained in the IRS' instructions for completing Form 1040 U.S. Individual Income Tax Return. The College reserves the right to request documentation of a child's dependency at any time.
  • The Tuition Grant Program is not applicable to secondary or graduate schools.
  • No more than four dependents per eligible employee family may use this benefit.
  • The grant can be applied to tuition costs plus fees that are normally covered under Williams College tuition, for any accredited college program leading to an academic degree. An itemized bill will be required each semester from all state institutions to determine the amount of the tuition grant payment.

The five-year service requirement is counted from the employee's date of hire in a fully benefited eligible position. If the service requirement is satisfied after the dependent child has started a semester, the grant will be available at the start of the next academic period.

New regular faculty and staff hired into benefit eligible positions will be credited with years of service and be eligible for the Tuition Grant Program if their employer immediately prior to Williams College had a tuition support program for which the employee was eligible. The College will request verification of such a program by requiring a copy of the prior employer's policy statement describing details of the benefit.

Each spring the Office of Human Resources will send a memo to all employees reminding them of the benefit and request that employees who plan on using the benefit in the next academic year to indicate which school their child(ren) will be attending by completing a form above. 

Tuition checks are mailed by the Benefits Office directly to each college in early August for the fall semester and in December for the spring semester. If an institution operates on a trimester schedule, the third payment is sent in early March. The Benefits Office will notify the Bursar of dependent(s) who will attend Williams and the appropriate accounts will be credited.  The employee should contact the benefits office if they resign from Williams after the tuition payment has been made or if their eligible dependent is no longer attending or taking a semester off.

Currently these grants are not considered taxable income for federal or state purposes. However, if there is a change in the tax laws, or a need to restructure the College's benefit package for any reason, the nature and applicability of this benefit will be reviewed, and upon approval of the Board of Trustees, may be changed. The College cannot, in any case, guarantee the after-tax value of the tuition grants.

To obtain further details of the College Tuition Grant Program or to apply for the benefit, faculty and staff members should contact the Office of Human Resources at 4478.


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