Williams College Employee Handbook
Travel Guidelines for Support Staff
Non-exempt or hourly staff who travel on College-related business for longer than one day, are subject to specific federal and state wage and hour regulations that define how the individual must be paid for travel time.
Travel time on public transportation that occurs during the employee's normal work hours is paid at straight time even if it occurs on Saturday or Sunday. For example, if the work schedule is 8:30am - 4:30pm and travel is required on a Sunday between 8:00am and 11:00am, the employee will be paid 2.5 hours of travel time.
Employees will not be paid for travel time outside of the normal schedule unless requested to do so by the supervisor for legitimate business reasons. For example, if the supervisor requests travel from 5:00pm - 7:00pm on a Saturday, the employee will be paid for travel time. If the employee chooses to travel at that time for his or her convenience, the time will not be paid.
All hours worked away on College business are paid at straight time, except for hours worked in excess of forty (40) in one week. Both work and travel time are considered in the calculation of overtime. All overtime must be approved in advance by the employee's supervisor.