Williams College Employee Handbook
Sick Leave for Administrative Staff
Administrative staff in regular or term positions working half-time or more (0.5 FTE) earn basic sick leave.
Sick Leave Availability
Eligible administrative staff will be paid their regular salary for time taken as sick leave for personal illness.
Occasionally employees need time away from work to care for family members, as defined below. Up to five consecutive days out under these circumstances will be paid. In the event a longer-term absence is required, the department head and Director of Human Resources will need to discuss the matter.
Sick leave is not paid out at time of separation or under any other circumstances.
Terms and Conditions of Sick Leave Use
Sick leave may be used to:
- care for the employee’s child, spouse, parent, or parent of a spouse, who is suffering from a physical or mental illness, injury, or medical condition that requires home care, professional medical diagnosis or care, or preventative medical care;
- care for the employee’s own physical or mental illness, injury, or medical condition that requires home care, professional medical diagnosis or care, or preventative medical care;
- attend the employee’s routine medical appointment or a routine medical appointment for the employee’s child, spouse, parent, or parent of spouse; or
- address the psychological, physical or legal effects of domestic violence as defined under the Domestic Violence Leave Rights policy. Sick time includes time necessary to travel to and from an appointment, a pharmacy, or other location related to the purpose for which the time was taken.
Sick time may be used in as little as half day increments (based on your normally scheduled hours for that day). Hours used should be reported in a timely manner, preferably no later than the week following use. Supervisors and Department Heads will receive a monthly report of their staff’s sick time use.
When using sick time, an employee shall make a good faith effort to provide notice of this need to their supervisor in advance of the use of the sick time. An employee shall comply with their department’s call-in procedures for the use of unforeseeable sick time, recognizing that there are certain situations such as accidents or sudden illnesses for which such requirements might be unreasonable or infeasible.
Break in Service
If an employee returns after a break in service of up to one year, an employee shall maintain the right to use any accrued earned sick time from prior service.
Interaction with State and Federal Leave Laws
Any sick leave taken will run concurrently with time off provided under other state and federal laws that allow employees to take leave for the purposes listed above. Reference: Family and Medical Leave Act (FMLA), Massachusetts Parental Leave Act, Domestic Violence Leave Rights, and the Small Necessities Leave Act.