Williams College Employee Handbook

Faculty Handbook . | . Administrative Staff Handbook . | . Support Staff Handbook

Faculty Payroll Information

New faculty appointees will receive an offer letter from their department chair outlining the terms of the offer. The letter requests that the appointee sign and return the letter to the College in formal acceptance of the offer. The letter is retained in a confidential file in the Dean of the Faculty's office, and the Payroll Office is notified of the new appointment.

Upon notification, the Payroll Office and the Benefits Office send packets of materials to the newly appointed faculty member. Enclosed in the packets are appropriate employment and tax withholding forms, as well as material outlining the College's various insurance and pension programs.

The Employment Eligibility Verification form (I-9) and the Federal (W4) and Massachusetts State (M4) withholding tax forms must be completed and filed with the Payroll Office before the first paycheck can be issued. Deductions for withholding taxes, Social Security/Medicare (FICA), TIAA-CREF, insurance, College mortgage, College rental, and/or Credit Union will be made as appropriate.

Paychecks are issued biweekly. A complete summary of gross pay, withholdings, and net pay will be sent to faculty members each payday. Employees who wish to have their checks mailed to an address other than their home should inform the Dean of the Faculty's Office. Employees can request that part or all of their net pay be directly deposited to any bank(s) with a federal bank routing number that will accept ACH transfers each payday.

Faculty Handbook . | . Administrative Staff Handbook . | . Support Staff Handbook