Omni Page Manual- Scanning with the Automatic Page Feeder

The purpose of this procedure is to take sheets of paper with the text and convert them to
a PDF document and a Word document.

PROCEDURE:

• Log on the "OCR station" in the back of the lab. DO NOT use your student unix ID. Use the following unix ID/ password:
  Unix ID: smc
  Password: fishbowl
• Create a file on the S: drive. The professor should have given you the name on the drop-off form.
• Launch Omni page from the start menu
  
  
• When the program launches, open Tools/Options/Scanners
  
  
• Press Setup
  
  
• Select hp Scanjet Scanner and click Next
  
  
• Select hp scanjet 8200 series and click Next
  
  
• Select No, and click Next
  
  
• Press Finish
  
  
• At this point, all windows within the program are closed. Click the "OCR Wizard button"
  
  
• Choose the settings as described on the picture below
  
  
• Choose the settings as described on the picture below
  
  
• Choose the settings as described on the picture below
  
  
• Choose the settings as described on the picture below
  
  
• Choose the settings as described on the picture below
  
  
• At this point, the Scanner will start scanning the pages automatically. Wait until if finishes.
• Once the scanner is finished, it will prompt you to proofread the file for possible scanning errors. The window, similar to the one depicted below will pop up. It is the Media Lab policy to leave the proofreading to the person for whom the scanning is done. Accordingly, you will close that window.
  
  
• The scanning process is completed. You do, however, need to save the files (not saving them would defeat the purpose of the whole procedure ). We want to save a file as a Word document, and then we want to save it as a PDF document (i.e. you will produce 2 documents).
  Hence:
  • Go to File/Save As
  • Navigate to the folder you have created on the S: drive
  • Name document the same way as you named the file.
  • Navigate through "Files of type" menu
  • Select Microsoft Word 2000, XP (*.doc)
  • The save window should look something like this:
    
    
  • Press "OK"
    Now, you need to do the same procedure again, but this time save the file as the .pdf (i.e. when you navigate down the "Files of type" menu, you select PDF (*.pdf).

At this point you have two files in your folder. If the professor provided his CD, burn the folder onto it. If he did not provide one, burn the folder onto the blank CD (when burning CD, use the Nero Express - don't just drag the files on the CD drive !!!). Put that CD into the CD case, and place it into the project envelope along with the papers you have just scanned. Write the professor's name and date on that envelope and place it
in the drop-off box.

After that, burn another CD with the same content as the first one. Write the professor's name and the date on that CD by using the marker. This CD stays in the lab, as the back up. Place that CD along with the form in the other envelope. Write "OCR" on that envelope, as well as professor's name and date. Place it into the "back-up Box."

Having finished everything, contact the professor and tell him/her to come to the lab any time during the working hours to pick up the project.