REUNION PLANNING TIMETABLE
September
- Recruit reunion committee
- Lock in headquarters and class dinner sites
Optional:
- Reserve hotel rooms
October
- Draft and mail 1st letter
- Select your caterer/meal and beverage provider
- Discuss logo items, music, meals and bar beverages with committee.
November
- Discuss reunion budget with treasurer.
- Send holiday greetings and a reunion update via the class listserve.
December
- Ask committee members to finalize costs of their parts of reunion.
- Consult separate checklist for additional reminders.
- Report golf chair's name to staff.
January
- Finalize class fees with treasurer.
- Communicate with class via class listserve.
February
- Draft 2nd reunion letter for mailing in early March
March
- Discuss outreach plans with president to boost attendance.
- Mail 2nd letter with registration forms and instructions
- On-line registration to go live first week in March
April
- Write 3rd and final letter; mail mid/late April
May
- Remind classmates of reunion deadlines via the class listserve.
- Confirm committee is set with logo item, music, and meal details.
- Consult separate checklist for additional reminders.
June
- Report final numbers to caterers.
- Discuss plans for dinner remarks with president.
- Review final details with cmte.
REUNION! June 7-10, 2007
Post-Reunion:
- Review attendance list to confirm "walk-ins" and "no-shows."
- Work with treasurer and College to pay bills.
- Send email to class list server reporting on the reunion and ask them to complete the reunion survey.
- Finalize the reunion expense summary.
